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Functions


 

Start page

Start page

Start page

The first page you will see when entering a TeamEngine workspace.

They say first impressions last and each TeamEngine workspace comes with a start page you may design exactly as you would want it. It may contain a variety of things – a forum, a calendar, or a document list – but the most common is a static welcoming page with general information about the workspace.

You may also add other important information such as upcoming meetings, the latest changes and members of the site.




 

Document list

Document list

Document list

Store, edit and approve documents.

In the document list you will find, as the name suggests, what could be called the key of a collaboration – documents. The list allows you to upload the entire folder structure, edit and share files.

The module has many features that will make your work easier, for example version control, where you may easily save documents as different versions. You may also approve documents and protocols directly in TeamEngine.




 

E-signing

Document approval

E-signing

Sign documents directly in TeamEngine.

You may digitally sign PDF files directly in TeamEngine. When you activate e-signing, you choose which members shall sign and whether signing should be done with one time passwords for even higher security.




 

Calendar

Calendar

Calendar

Create shared calendars for everyone.

Keeping track of appointments and deadlines are among the most important things in a collaboration, and in your shared calendar you may easily schedule appointments, add milestones as well as reminders.

You may also create lists of participants, so members can see who is attending different meetings. Appointments and reminders may be sent to members' own calendars so that no one misses any information. You may also link the meeting material to a calendar entry to inform the participants what to read in advance.




 

Discussion forum

Discussion forum

Discussion forum

Discussions, questions, and brainstorming.

Few tools are as effective for quick communication as forums. Do you need to talk about an idea, did anyone come across a tricky question or do you need to decide your next meeting time? Post it in the forum and receive instant feedback from the other members.

Four types of entries may be created in the forum: Discussion, Question with answers, Open question or Brainstorming. These are suited for different situations, but what they all have in common are quick answers som yopu may move on with your work.




 

Activity list

Activity list

Activity list

Delegate and monitor tasks.

To keep accurate track of who does what, when it shall be done and then follow up is important for a cooperation to run smoothly. The TeamEngine's activity list provides a structured list of all members' information, giving you a clear and concise overview.

Through the activity list, you may also delegate responsibilities, receive reports, get an overall view and create Gantt charts.




 

Search

Search

A smart search function will always find what you are looking for.

Keeping track of all files, documents, discussions and activities is not always easy, but with TeamEngine's powerful search function, you never need to worry – it will always find what you are looking for. The search function searches all modules, text and file names, but also the contents of documents, discussions, and handbooks. All the text in the files is indexed, so you do not even need to remember the name of the file – one word in the text is enough for TeamEngine to get results.




 

Customizable graphics

Customizable graphics

Customizable graphics

Design your workspace just the way you want it.

Each to their own taste. Therefore we give you the possibility to design and structure your workspace just the way you want it and to fit your specific needs. Each workspace may use its own graphic design, company logo or banner image, and you may use color themes based on your graphical profile. In other words, you may make TeamEngine feel like your very own collaboration tool.




 

Members

Members

Members

Invite members and get a clear overview.

In the members area, you may easily administrate participants, invite members, delete and change admissions and groups.

Depending on which information you need, you may display different views on the members page – ranging from name and email to all registered information about a member, including a profile picture.




 

Permission

Permission

Permission

You always have full control over who has access to what.

TeamEngine has an advanced permission system where different members may have different access to modules, documents et cetera. In each module, you may easily set who should be allowed to read-only, download, edit files or managing the module. You may also hide a module from some members, the link to said module will then disappear from the menu. See – full control.




 

Handbook

Handbook

Handbook

Create a customized handbook with only the information you need.

In TeamEngine, you may create your own company handbook, totally customized to fit your needs in terms of manuals and policies et cetera. You may design the content yourself, and it may be be used as a manual for policies, quick reference guides, instructions and much more. The handbook may be divided into chapters and sections for optimal structure.




 

Directory

Directory

Directory

Simply structure contact details, email lists and other important data

Organizing important data in structured directories is vital for an effective cooperation. TeamEngine’s directory function allows you to easily view the data you need, and you may adapt the fields as well as decide how the directory shall be used. For example, you may use text fields, email addresses, lists, check boxes or radio buttons to file exactly the information you need. You may also import and export data to Excel.




 

Annotate

FileViewer

Annotate

Annotate on PDF files directly in your browser.

TeamEngine FileViewer helps you to get a quick preview of a document. With the FileViewer you may also add annotations on PDF files through the web version as well as in the app. All notes you create on your documents, whether it is on your tablet, phone, or computer, are synchronized and you may easily access them from all devices.




 

Link list

Link list

Link list

Gather links to important sites in a library.

In the handy TeamEngine link library, you can create a list of external links so that members easily may access sites they may find useful. You may create links to your intranet as well as sites on the internet. You may sort the links in various categories for optimal structure.




 

Page

Page

Page

Create static information pages for both members and public.

The static page in TeamEngine is created by using a text editor. The page may either be created for members only, or you may publish it publicly. The last option makes it possible even for non-members to view the information without having to log in to TeamEngine.

You may easily add text, images and tables to your page.




 

Menu link

Menu link

Menu link

Gather important links in the left menu.

A list of external links may be created directly in the left menu so that members easily can access the sites they may find useful. You may create links to both your intranet and sites on the Internet.




 

Text messages (SMS) and E-mail

Text messages (SMS) and E-mail

Text messages (sms) and email

Send information and reminders directly from the workspace.

Need to send important information to members? Or remind about the meeting this afternoon one more time? This can easily be done from TeamEngine. You may send links with reminders and information to all different modules, tasks, files and discussions – either to individuals, groups or to all members. It works in the other direction just as well – you may send emails to the workspace with files that will be uploaded and so on.




 

One Time Password

One Time Password

One Time Password

Maximum password security with additional service One Time Password

Lost passwords are one of the biggest security problems, and we have invested a lot in making TeamEngine completely secure when it comes to password management. For those with extra high security demands we offer our additional service One Time Password, which allows for even higher secure authentication in the user login process. The service sends a one time password to members' mobile phone every time they need to login, which they enter along with their regular password to login. This way you may be sure the passwords never fall in the wrong hands.




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Email info@teamengine.com
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