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Functions


 

Start page

Start page

Start page

The start page is the first page you will see when entering a TeamEngine workspace

They say that first impression is the most important and each TeamEngine workspace has a start page that you can design exactly as you want it. It can contain a variety of things - a forum, a calendar, or a document list - but the most common is a static welcoming page with general information about the workspace. You can also add other important information such as upcoming meetings, the latest changes and members of the site.




 

Document list

Document list

Document list

The document list allows you to store, edit and approve documents

In the document list you will find, as the name suggests, what could be called the key of a collaboration - the documents. The heart of TeamEngine sort of speak. This allows you to easily upload the entire folder structure, edit and share files, and the document module has many features that makes your work easier. For example version control, where you can easily save the document as a new version. You can also approve documents and protocols directly in TeamEngine.




 

E-signing

Document approval

E-signing

Sign documents directly in TeamEngine

You can digitally sign PDF files directly in TeamEngine. When you activate e-signing on a document, you can choose which members will sign the document and whether signing should be done with one-time passwords for even more security. Facilitate your work and sign protocols and agreements easily in TeamEngine.




 

Calendar

Calendar

Calendar

In TeamEngine you can create shared calendars for the members in a workspace

Keeping track of appointments and deadlines are among the most important things in a collaboration, and in your shared calendar you can easily schedule appointments, add milestones and reminders. You can also create lists of participants, so members can see who is coming to the meetings. Of course appointments and reminders can be sent out to members' own calendars so that no one misses the information. You can also link the meeting material to a calendar entry for the participants to know what information needs to be read before the meeting.




 

Discussion forum

Discussion forum

Discussion forum

Use the forum for discussions, questions, and brainstorming ideas

Few tools are as effective for fast communication as forums. Do you need to talk about an idea, did anyone come across a tricky question or do you need to decide your next meeting time? Post it in the forum and receive instant feedback from the other members. Four types of entries could be created in the forum: Discussion, Question with answers, Open question and Brainstorming. They are suited for different situations, but what they all have in common is that you get quick answers and can move on with your work.




 

Activity list

Activity list

Activity list

The activity list can be used for delegating and monitoring of tasks

To keep accurate track of who does what, when it should be done and then following up that is has been done is important for a cooperation to run smoothly. The TeamEngine's activity list provides a structured list of all members' information, giving you a clear and concise overview of the work. In the activity list, you can also delegate responsibilities, get reports, get an overall view and create Gantt charts.




 

Search

Search

The smart search function in TeamEngine will always find what you are looking for

Keeping track of all the files, documents, discussions and activities is not always easy, but with TeamEngine's powerful search function, you do not need to worry - it will always find what you are looking for. The search function searches all modules, text and file names, but also the contents of documents, discussions, and handbooks. All the text in the files is indexed, so you do not even need to remember the file name - one word in the text is enough for TeamEngine to find your document.




 

Customizable graphics

Customizable graphics

Customizable graphics

Design your workspace just the way you want it

Everyone has a different taste. Therefore we give you the ability to design and structure your workspace just the way you want it – to fit your specific needs. Each workspace can have its own graphic design, company logo or banner image, and you can choose color themes based on your graphical profile. In other words, you can make TeamEngine feel like your very own collaboration tool.




 

Members

Members

Members

Easily invite members to your workspace and get a clear overview

In the members area, you can easily manage the participants, invite members, delete them and change permissions and groups. Depending on what information you need, you can display different views on the members page - ranging from just the name and email to all registered information about a member, including a profile picture.




 

Permission

Permission

Permission

You always have full control over who has access to what information

TeamEngine has an advanced permission system where different members can have different permissions to access modules, documents, etc. In each module, you can easily set up who should be allowed to read the documents, download them, edit files or managing the module. You can also set the permissions so that some members will not be able to see a module at all, and the link to that module will then disappear from their menu. In order words, total control.




 

Handbook

Handbook

Handbook

Create a customized handbook with only the information you need

In TeamEngine, you can create your own company handbook, totally customized to fit your needs in terms of manuals and policies etc. You design the content yourself, and it can be used as a manual for policies, quick reference guides, instructions and much more. The handbook can be divided into chapters and sections, to make it easy to structure the information.




 

Directory

Directory

Directory

Simply structure contact details, email lists and other important data

Organizing important data in structured directories is important for effective cooperation. TeamEngine’s directory function allows you to easily view the data you need, and you are able to adapt the fields as well as decide what the directory should be for. For example, you can use text fields, email addresses, lists, check boxes or radio buttons to register exactly the information you need. You can also import and export data to Excel.




 

Annotate

FileViewer

Annotate

Annotate on PDF files directly in your browser

TeamEngine FileViewer helps you to get a quick preview of a document. With the FileViewer you can also add annotations on PDF files on the web in the same way as in the app. All notes you create on your documents, whether it's on your tablet, phone, or computer, are synchronized and you can easily access them from all your devices.




 

Link list

Link list

Link list

Gather important external links to web pages on your intranet or the Internet

In the handy TeamEngine link library, you can create a list of external links so that members easily could access the web pages they may find useful. You can create links to your intranet as well as websites on the Internet. To get a clear structure, you can also sort out the links in various categories.




 

Page

Page

Page

Create static information pages with text and images - for both members and public

You create the static page in TeamEngine using a text editor and you can easily add text, images and tables. The page can either be created for just the members, or you can choose to publish it public. The last option makes it possible even for non-members to view the information without having to log on.




 

Menu link

Menu link

Menu link

Gather important links to web pages on the intranet or Internet, easily accessible in the left menu

A list of external links could be created directly in the left menu so that members easily can access the web pages they may find useful. You can create links to both your intranet and websites on the Internet.




 

Text messages (SMS) and E-mail

Text messages (SMS) and E-mail

Text messages (SMS) and E-mail

Easily send information and reminders to members directly from the workspace

Do you need to send important information to the members? Or remind them one more time about the meeting this afternoon? This can easily be done from TeamEngine. You can send links with reminders and information to all the different modules, tasks, files and discussions - either to individuals, groups or all members. And in the other direction it works just as well - you cans send emails to the workspace with files that are uploaded and so on.




 

One Time Password

One Time Password

One Time Password

Maximum password security with the additional service One Time Password

Lost passwords are one of the biggest security problems, and we have invested a lot in making TeamEngine completely secure when it comes to password management. But for those with extra high security demands we offer our additional service One Time Password, which allows you to have an even more secure authentication in the user login process. The service sends a one time password to members' mobile phone every time they need to login, and they have to enter both their regular password and the one time password at login. This way you can be sure that the passwords never get in the wrong hands.




Address
TeamEngine Collaboration Software AB
Tulegatan 39, 113 53 Stockholm, Sweden
E-mail info@teamengine.com
Support
24/7 +46 8 723 80 90
Sales
Stockholm +46 8 723 80 90 (mon-fri 8-17)
New York (646) 568 53 44 (mon-fri 8AM-12PM)
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