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TeamEngine Board Portal

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Distribute documents to
the board efficiently

TeamEngine Board portal
– for professional collaborations

TeamEngine Board Portal gives you and your fellow board members a collaborative tool that improves communication and cooperation among board members. Board Portal also helps you to distribute confidential information to your board securely.

By storing easily accessible governance documents, meeting notices, meeting minutes, financial reports, forecasts, calendars and discussions securely and structured in the web-based Board Portal, you may focus on board duties.

With Board Portal you may access all information –regardless of whether you are at home, at the office or on the road.

TeamEngine - Board collaboration in the cloud

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Design your workspace

Distribution

"Is this really the latest version of the meeting protocol?"

Five versions of the same document and spending way too much time searching the inbox. Sounds familiar? Then you are not alone. Now you may avoid this – with TeamEngine's version control you can always be sure you have access to the latest version of a document. The secret is to work with the document directly inside TeamEngine. That way changes always are saved in new versions.

Control

"Did Peter and Susan really see this before the meeting?"

Just because you sent the material to the board members, there is no guarantee they have actually seen it, something you probably already have experienced. With TeamEngine's action history, you may easily receive a list of what has been done when it comes to a specific document as well as find out exactly who has read, edited or forwarded it.

Security

"Tom leaves us next week – does anyone know his fields?"

It is inevitable that board members sometimes leave, and with them often critical information and knowledge. By gathering all activities, discussions and board material in TeamEngine, you can be sure information stays within the board even though persons do not. It also makes it easier to groom new members as they easily may access all previous information in the Board Portal.

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Features

  • Screenshot of the start page in TeamEngine

    Start page

    The first thing you see when entering a TeamEngine workspace.

    They say that first impression are the most lasting and each TeamEngine workspace has a start page that you may design exactly as you want. It may contain a variety of things – a forum, a calendar or a document list – but the most common is a static welcoming page with general information about the workspace.

    You may also add other important information such as upcoming meetings, the latest changes as well as members of the site.

  • Screenshot of the document list in TeamEngine

    Document list

    Store, edit and approve documents.

    In the document list you will find, as the name suggests, what could be called the key of a collaboration – the documents. The document module has many features to make your work easier. To the docuemt list you may upload an entire folder structure as well as edit or share files.

    You may also save document as different versions, also approve documents and protocols directly in TeamEngine.

  • Screenshot of the calendar in TeamEngine

    Calendar

    Create shared calendars for everyone.

    Keeping track of appointments and deadlines are among the most vital things in a collaboration, and in a shared calendar you may easily schedule appointments, add milestones and reminders. You may also create lists over participants so members may see who is attending meetings. Appointments and reminders may of course be sent to members' own calendars so no one misses a date.

    You may also link the meeting material to a calendar entry so participants know what information needs to be read in advance.

  • Screenshot of the discussion forum in TeamEngine

    Discussion forum

    Forum for discussions, questions, and brainstorming ideas.

    Few tools are as effective for fast communication as forums. To get input on an idea, did anyone come across a tricky question or do you need to decide the date ant time for the next meeting? Post it in the forum and receive instant feedback from the other members.

    Four types of entries may be created in the forum: Discussion, Question with answers, Open question and Brainstorming. The questions are suited for different situations, but what they all have in common is that you get quick answers and may get on with your work.

  • Screenshot of the activity list in TeamEngine

    Activity list

    A list for task delegating and monitoring

    To keep accurate track of who does what, when it shall be done and follow up is important for a collaboration to run smoothly. The TeamEngine's activity list provides a structure for all members' information, giving you a clear and concise overview of the work.

    You may also delegate responsibilities, receive reports, obtain an overall view and create Gantt charts.

  1. Start page

    Screenshot of the start page in TeamEngine
  2. Document list

    Screenshot of the document list in TeamEngine
  3. Calendar

    Screenshot of the calendar in TeamEngine
  4. Forum

    Screenshot of the discussion forum in TeamEngine
  5. Activities

    Screenshot of the activity list in TeamEngine
More features
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TeamEngine Collaboration Software AB
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Email info@teamengine.com
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