A vital part for all boards is the signing of meeting minutes and other important papers. This can be done
efficiently and securely in your TeamEngine portal. Avoid costly, risky and time-consuming processes
through snail mail and give e-signing in your portal a try.
The first step to signing electronically in TeamEngine is uploading the paper as a PDF document. The
e-signing function must be enabled in the document list in which you have uploaded and intend to sign the
paper. You will find instructions on how to do this below.
Should a document require signing in a specific order this is easily done by firstly selecting all
signers. When you are certain that you have selected everyone, deselect the “Send notification to signers
when e-signing process has started”. Once you have saved and closed the Send link-option can be used to
notify the signers in the order you prefer them to sign.
Important to keep in mind when e-signing in TeamEngine
Include all signers when initiating the process. You can neither add or remove people once the signing
process has commenced.
The option of two step verification is available.
Below you will find instructions on how electronic signing works in TeamEngine.
Welcome to contact us on +44 20 7190 9830 or email@example.com if you have and questions or
Activate e-signing in a Document list
You need to enable e-signing in order to use the function in a Document list.
Open Module settings found below the downward pointing arrow in the Module menu.
Select the tab
Toggle from No to Yes to enable E-signing within the module.
Save and close to save your settings and to start using the e-signing function in your portal.
Please follow the steps below to start the e-signing process for a specific document in TeamEngine:
Click on the menu
to the left of the document. Note that the document has to be a PDF.
Select Create e-signing.
A pop-up window will open in which you will be able to customise the process. If nothing happens, a small warning will normally appear in the upper right hand corner if a pop-up
has been blocked. Click on it to allow pop-ups in TeamEngine.
If you would like members to sign using a 2-step verification, the option One time password can
You will find the option to notify an entire group once everyone has signed by clicking on the drop-down
menu and selecting one.
Send notification to signers when e-signing process has started b>is selected by default. If you
do not wish to inform at this stage, this can be deselected and the Send link-option may be used.
The names displayed are the names of all users who have access to this specific Document list. Select
names of all signers.
It is important that you select ALL signers as you can neither add nor remove once the process has
The field Role will allow you to edit or input if the signer has a specific role for this paper
and you would like it to show in his or her signature.
Click Save and Close to begin the e-signing process.
and ads, to provide social media features and to analyse our traffic. As a user you have the choice to
any time by clicking on cookies within the menu.
To learn more about cookies stored by TeamEngine, see below.
You need to allow storage of cookies on your computer in order to use TeamEngine as we intended. Cookies are used to give you access to various features, and if you do not allow cookies, you may not be able to use certain features.
What is a cookie?
A cookie is a small text file stored on your device, by websites you visit. There are two types of cookies. The first is a persistent cookie that stores a file on your device which is used to be able to notify what is new since you last visited our website.
Cookies can be used when a user wants to customize websites according to their user preferences such as custom contrast, font size or sorting and selection. Once the expiration date is passed, the cookie is automatically deleted when you return to the site that created it.
The second is a session cookie. A session cookie is stored on your device while you are active on our website, e.g. to remember which language you have selected. When you close your browser, the cookies are usually removed.
If you do not want to accept cookies, you can setup your browser to automatically deny storage of cookies or inform you every time a website wishes to store cookies. You can always delete cookies stored in your browser. For instructions, check the help manual of your browser.
Further information regarding cookies and other electronic communication is available on the website of Swedish Post and Telecom Authority.
Analytical tools for web statistics
TeamEngine uses Google Analytics to understand how visitors use the website. Information created by cookies (including your IP-address) is forwarded to and stored by Google on servers located in the United States of America.
The purpose of assessing how the website is used is to improve content, navigation and structure. Google may also give your information to a third-party if required by law, or in such cases information is processed by a third-party for Google. Google will not associate IP-addresses with other data acquired by Google. The analytical tool preferences used by TeamEngine have anonymised the data stored with Google by removing the last digits in your IP-address before providing it to Google.
No to web statistics?
If you do not want your visits to the TeamEngine website to be shown in the statistics of Google Analytics, you can choose to reject marketing cookies.
You must accept functional cookies for your email address to be saved.
These cookies are required to enable core functionality.
These cookies allow us to customize the experience according to your preferences. Such as saving log in method and email address.
These cookies allow us to analyse site usage so we can measure and improve performance. We may also share information about your use of our site
with our social media, advertising and analytics partners who may combine it with other information that
you’ve provided to them or that they’ve collected from your use of their services.